Stop running your commercial HVAC business on spreadsheets.
ProFlow is the only field service platform purpose-built for commercial HVAC in Canada — dispatching, invoicing, payroll, service agreements, and a field app your techs will actually use.
ProFlow is a product of EMMS Solutions — built by a working commercial HVAC contractor in Newmarket, Ontario. After years of running the business on spreadsheets, disconnected apps, and paper work orders, we built the platform we always wished existed.
Every feature was shaped by real dispatchers, technicians, and office staff. ProFlow understands how Canadian commercial HVAC actually works — because it was built inside one.
Everything your operation needs.
From the first service call to the final invoice — dispatching, field work, billing, payroll, and compliance all in one place.
Work Orders & Dispatch
Create, assign, and track work orders in real time. Live dispatch board with tech availability, skill matching, and priority routing.
Service Agreements
Recurring service contracts with auto-generated work orders, sequential IDs, PO creation, and SA-covered invoice workflows.
Invoicing & Quotes
Professional invoices with automatic HST by province, payment terms, and email delivery. Syncs directly to QuickBooks Online.
Canadian Payroll
Gross pay, CPP, EI, and Ontario income tax. Payroll runs, YTD summaries, and hours broken down by job type.
Projects & Progress Billing
Multi-phase commercial projects with phase tracking, job costing, team assignment, and milestone-based progress billing.
Subcontractors
Full sub profiles with trade tags, rate structures, WSIB and liability tracking, and direct integration with the dispatch board.
Inventory & Purchasing
Parts inventory, purchase orders, vendor bills, and partial receiving — with full GL account coding throughout.
Reporting & Analytics
Sales tracking, technician scorecards, capacity planning, and job costing — the management data your operation actually needs.
Communications
On-call scheduling, in-browser softphone, SMS inbox, and a unified communications hub — all accessible from one tab.
Built for Canada. Not adapted for it.
ProFlow handles every Canadian compliance requirement automatically — no plugins, no workarounds. It's why teams switching from US-built tools like ServiceTitan stay with ProFlow.
See exactly what your team will use.
Every screen is purpose-built for commercial HVAC — not adapted from a generic template.
Dispatch Board
A live view of your entire day — all open work orders, assigned technicians, and real-time status at a glance.
HST# 123456789 RT0001
Terms: Net 30 · PO# AC-4892
Invoicing & Quotes
Professional invoices with automatic HST, service agreement discounts at line level, and one-click sync to QuickBooks Online.
Canadian Payroll
Calculate gross pay, CPP, EI, and Ontario income tax for your entire team in one run — built to Canadian standards.
The app your techs will actually use.
FieldPro is a Progressive Web App — no app store, no MDM, no IT deployment. Techs add it to their home screen and they're ready. Works fully offline and syncs the moment connection returns.
Smarter tools. Less admin.
ProFlow integrates AI where it genuinely saves time — a real productivity layer, not a marketing checkbox.
Equipment Dataplate Scanner
Point a phone camera at any equipment nameplate. AI extracts make, model, serial, refrigerant type, capacity, and 13 more fields instantly — no manual entry.
AI Assistant
An always-on chat agent with live access to your work orders, customers, and schedule. Ask it anything about your operation — it looks it up and answers.
Service Report Generator
One click turns field tech notes into a polished customer-facing service report. Correct language, proper structure — ready to send.
Connects to the platforms that run your business.
ProFlow syncs with your accounting system, identity provider, and supplier network — so your data stays consistent and your team isn't re-entering information across tools.
You'll be live faster than you think.
ProFlow includes guided onboarding with every plan. We walk through setup with you — you're not on your own.
Book a Demo Call
A 30-minute live walkthrough tailored to your team size and operation. We'll show you exactly what ProFlow looks like running a business like yours — dispatching, payroll, service agreements, everything.
Guided Setup
We walk through your company profile, technicians, customers, and configuration together. The setup wizard handles the heavy lifting — you fill in what you know, we help with the rest.
Your Team Goes Live
Your dispatchers are dispatching. Your techs are on FieldPro. Your invoices are syncing to QBO. The switch is behind you — and you have a system built for how your operation actually runs.
Simple, transparent pricing.
All plans include guided onboarding, FieldPro, Canadian compliance, and unlimited work orders. No hidden fees, no per-WO charges.
- Work Orders & Dispatch Board
- Customers & Jobs
- Invoicing & Quotes (HST)
- FieldPro Mobile App
- QuickBooks Online Sync
- Guided Onboarding
- Everything in Core, plus:
- Service Agreements
- Canadian Payroll (CPP / EI / Tax)
- Projects & Progress Billing
- AI Scanner, Assistant & Reports
- TSSA Refrigerant Log
- Subcontractors + WSIB Tracking
- Everything in Professional, plus:
- White-label branding
- Multi-location Admin Console
- Tenant-isolated data architecture
- Priority support & onboarding
Pricing shown in CAD. Book a demo to see ProFlow live before you commit.